AGM - Hastings and Rye Liberal Democrats Ass

Hastings and Rye Liberal Democrats Ass

Annual General Meeting 2018

19.30-21.30 Friday 9^th November 2018

at White Rock Hotel, Hastings

Both Members and Supporters are very welcome to attend the AGM but only Members will be able to participate in formal discussions or to vote.

Agenda

1. Apologies for Absence

2. Introduction

3. To receive the Chairperson's Report on the activities of the local party and Executive Committee.

4. To consider and note the Accounts of the Local Party. To receive the Treasurer's Report and Draft Budget.

5. To appoint a person to produce and independent report on the Accounts.

6. To receive reports from the Conference representatives.

7. To transact any other business (if any) specified by the Constitution or directed by the Executive Committee. The AGM may, by a two-thirds majority, agree to consider urgent or important business which has arisen since Notice of the AGM was given.

8. To elect Officers, Ordinary Members of the Executive Committee and Conference Representatives for the year 1^st January 2019 to 31 December 2020.

• Chair (currently Stephen Milton)
• Vice Chair (currently Paul Hunt)
• Secretary (currently Kate Tudgay)
• Treasurer (currently Eve Montgomery)
• Data Officer (currently vacant)
• Membership Development Officer (currently vacant)
• Ordinary Members (up to 8) (currently Pam Brown, Nick Perry, Paul Smith, Margaret Williams and Stewart Rayment.)
• Honorary President (currently Pam Brown)
• To confirm Association Signatories (NB who should be Officers) Eve Montgomery, Paul Hunt, Stephen Milton, Kate Tudgay

You are invited to submit nominations for the following posts. Nominations will only close after the reception of the reports from the Chair, Treasurer and Conference Representatives. Nominations may be sent in before the meeting but, if so, must be in writing and signed by the proposed, seconder and candidate.

Click to see Job Descriptions Nomination Forms

Executive Officers and their Duties (extracted from the Constitution.):

The Chair - to chair all General and Executive Committee Meetings. In the event of a tied vote the Chair shall have an additional casting vote; to be jointly responsible with the Treasurer for the Local Party's compliance with the Political Parties, Elections and Referendums Act 2000.

The Vice-Chair - to chair General and Executive Committee Meetings if the Chair is unable to do so.

The Secretary - to handle the Local Party's correspondence; to maintain minutes of meetings.

The Treasurer - to handle the local party's financial business and present financial reports to General Meetings; to be jointly responsible with the Chair for the Local Party's compliance with the Political Parties, Elections and Referendums Act 2000.

The Data Officer - to:

1. Receive all notices of applications for membership and refer them to the Executive Committee for acceptance.
2. Maintain a membership register and provide Local Party Officers with lists of members as necessary under the Constitution.
3. Hold and maintain campaigning data of the Local Party; and
4. Ensure compliance with data protection legislation.

The Membership Development Officer - to organise and run membership recruitment and renewal campaigns; ensure that the Local Party has a wide range of social and political activities to facilitate member retention.

The Party's Parliamentary Candidate is an ex-officio Member of the Executive Committee.

The Local Party's Agent is an ex-officio Member of the Executive Committee.

South East Region will offer training sessions for new (and old, if wished) Executive Officers in January.

Kate Tudgay, Association Secretary